Emailing a large Word document

John Roberts · Nov 28, 2019

By large I mean 13.5MB, 23 pages, 4500 words and 33 photos according to Word. I'm having difficulty forwarding this to a friend which is strange as I've already sent it to another friend a couple of years ago so I thought it would be a doddle to send it to somebody else, I expected it to be simply a matter of clicking on Forward and entering the next recipient's address and that would be that.

Well, it wasn't. First of all I went to my Sent file in Yahoo mail and clicked on the original email. It came up but only showed the message "Download message and pictures (5.35 MB)"- not the actual message. Also, the size was shown as 5.35MB not 13.5 as quoted by Word. I clicked on the Download ...... message but it doesn't download, well, not in the last 15 minutes or so anyway. I also clicked on the icon Open message in a new window but it won't download there either.

Can anyone tell me what I'm doing wrong, please?

Cook1e · Nov 28, 2019

13.5MB is a bit big for email. Upload it to Google Docs, Dropbox or similar.

Blackal · Nov 28, 2019

I used to use a free utility that patched into Outlook to send a link to a zip.file. Can’t remember what it changed its name to.

But - open a Dropbox account, upload the file to that, go to share. That will produce a link that you e-mail to your recipient.

He clicks on the link and can open or download the file.

abraxas · Nov 28, 2019

It may be just too big for the mailer. Try to compress ("zip") it first. If in windows, ricght-click on it and "add to archive" [I think].

If it doesn't reduce in size sufficiently, then upload to a cloud storage platform somewhere and send your friend a link? (Onedrive, Google drive, Dropbox, etc...)
HTH.

RedRick Esq. · Nov 28, 2019

Often it is the recipients that stop it as they have default limits on the size of files they can receive

We sometimes have this problem but for the most part manage to send files much bigger than you are having problems with

Hustler · Nov 28, 2019

I've had this problem in the past and simply split the document into several smaller files.

leadfarmer · Nov 28, 2019

You can split it into smaller parts using win zip or winrar or as suggested use a file transfer service such as WeTransfer, Dropbox etc

John Roberts · Nov 28, 2019

Gentlemen, I am amazed. Three replies already. Just look at the times...

Posted at 21:56
1st reply 21:59
2nd reply at 22:00
3rd reply at 22:01

Thank you!

PS Four replies by now.
PS Make that six!

Right, to continue. If I compress it in any way with the recipient need a programme to decompress it to read it?

Just seen Hustler's reply, I hadn't thought of that, it is something I could do but it would be useful to know how to do it seamlessly as it were.

Whoah, I'm being bombarded with replies, I'll take a breather and have a look... :bow

John Roberts · Nov 28, 2019

Where can I get these win zip or winrar thingies?

Hang on, wife's just back, I'll have to leave this for now, sorry but I didn't expect such a response so quickly. Many thanks for now.
:beerjug:

Cook1e · Nov 28, 2019

zip functionality is built into Windows. If most of the size of the document is pictures, it won't compress much.

Right-click the Word file, 'send to', 'compressed (zip) folder'

Joe narvey · Nov 28, 2019

Try opening the document on your computer and selecting all.

Open a new document and paste the content in.

Save the new file with a different name.

Close the new file and check file size.

Reason is an original file may contain lots of superfluous information that gets embedded / included in the file.

Good luck

littleade · Nov 28, 2019

In File explorer, select the document then right click, send to, compressed (zipped) folder

wessie · Nov 28, 2019

Does the recipient need a Word document to edit or just to view the document? If the latter convert it to a pdf which is likely to be much smaller.

There are a number of online utilities that will do this for free e.g. https://www.sodapdf.com/pdf-converter/

leadfarmer · Nov 28, 2019

Recent versions of word can convert to PDF using “file - save as” and changing the file type

Or windows has print to pdf or use PDF24 or similar

Cook1e · Nov 28, 2019

Cook1e said:
zip functionality is built into Windows. If most of the size of the document is pictures, it won't compress much.

Right-click the Word file, 'send to', 'compressed (zip) folder'

littleade said:
In File explorer, select the document then right click, send to, compressed (zipped) folder

There's an echo in here

hops · Nov 29, 2019

I use a free file share program called ‘We Transfer’. It simple to use and web-based

ymfb · Nov 29, 2019

Or use wetransfer.com, it’s FOC, I use it to send massive files.

ymfb · Nov 29, 2019

hops said:
I use a free file share program called ‘We Transfer’. It simple to use and web-based

Lol, didn’t see yours until after I posted.

waffey · Nov 29, 2019

John Roberts said:
By large I mean 13.5MB, 23 pages, 4500 words and 33 photos according to Word. I'm having difficulty forwarding this to a friend which is strange as I've already sent it to another friend a couple of years ago so I thought it would be a doddle to send it to somebody else, I expected it to be simply a matter of clicking on Forward and entering the next recipient's address and that would be that.

Well, it wasn't. First of all I went to my Sent file in Yahoo mail and clicked on the original email. It came up but only showed the message "Download message and pictures (5.35 MB)"- not the actual message. Also, the size was shown as 5.35MB not 13.5 as quoted by Word. I clicked on the Download ...... message but it doesn't download, well, not in the last 15 minutes or so anyway. I also clicked on the icon Open message in a new window but it won't download there either.

Can anyone tell me what I'm doing wrong, please?

Its the picture file size in the word document. Click on the picture, under the format menu, select Compress Pictures then choose the resolution. Then resave the document. You should at least half the document size.

Deleted account 211025001 · Nov 29, 2019

As has been said the easiest and proper way is to sign up to something like Wetransfer (go for the normal 'free' account).

Place your Word doc. on your desk top [1].

Right click, 'send to' - Compressed (zip) folder.

A 'zipped' folder will now appear next to the original.

Open up Wetransfer, enter the recipients email and click on the upload button to, well, upload the zipped folder.

Click send.

Recipient receives an email with a download link, they download it.

They then right click on the folder, 'extract all' and a duplicate 'unzipped' folder appears for them to open and read/do whatever with.

HTH

Andres

[1] You don't need to work from your desk top, you can do all the above from whatever location you use store your docs, I just prefer working off my desk top.......

Emailing a large Word document

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