iPhone and Gmail

[Gonzo]

Mornin' all

Just got a nice shiny iphone 3gs (well it had to be the GS didin't it? ) and have synchronised it with Gmail. All good except....

I have about 10,000 emails in my Gmail inbox as on a PC I use Outlook and pop access and manage them from there.

The iphone is gradually trying to download all of the 10k emails (read and unread) from Gmail, 50 at a time as and when I delete the odd email on the phone. Is there a way to get it only to look at new email from now on without me having to go back to Gmail and delete every old email page by page, 50 at a time?

Cheers

Simon

 

[ironandsteel]

I had the same problem with my hotmail account linked to Outlook.

I couldn't find a solution other than delete them all on the iphone as they arrive.

Linking other accounts to Outlook really uses up your allocated storage space too so I'm not sure it's as useful as I first thought it would be.

It has prompted me to get rid of loads of past and redundant emails though!

 

[cookie]

i'd switch your gmail account from POP to IMAP for a start.

 

[macpherson]

At present Outlook is leaving your messages on the server, hence you have them all sitting there. This what what you need to do on your PC:

Open Outlook (2003 in my case)
Under the 'Tools' menu select 'E-mail Accounts'
Select 'View or change existing account'
Choose the account in question, and select 'Change'
Click on the 'More Settings' button
Click the 'Advanced' tab

Untick the box which says 'Leave a copy of the messages on the server'

Now click 'OK', then 'Next', then 'Finish' on the dialog boxes to get back to Outlook. After the next 'send/receive' by the PC your messages will be removed from the server.

At this point, a message can only be downloaded once, so will only appear on one of either the PC or iphone, whichever checks for mail first after the incoming email arrives on the server.

Follow the previous steps on the PC in Outlook and go back and tick the box to leave messages on the server, but now enter a number in the line below for 'Remove from server after ___ days'. I have mine set to 10 days, so for the 10 days after either my PC or iphone downloads an e-mail, it can still be downloaded by any other device with the right settings.

Checking e-mail with your iphone will now only show new messages.

Warning, if you ever use webmail to view your messages online, you won't be able to see messages older than 10 days (if they've been downloaded) because they won't exist on the server after that point. However, this is a safer option than leaving all of your life's e-mails sitting in cyberspace.

Hope it helps.

 

[ironandsteel]

At present Outlook is leaving your messages on the server, hence you have them all sitting there. This what what you need to do on your PC:

Open Outlook (2003 in my case)
Under the 'Tools' menu select 'E-mail Accounts'
Select 'View or change existing account'
Choose the account in question, and select 'Change'
Click on the 'More Settings' button
Click the 'Advanced' tab

Untick the box which says 'Leave a copy of the messages on the server'

Now click 'OK', then 'Next', then 'Finish' on the dialog boxes to get back to Outlook. After the next 'send/receive' by the PC your messages will be removed from the server.

At this point, a message can only be downloaded once, so will only appear on one of either the PC or iphone, whichever checks for mail first after the incoming email arrives on the server.

Follow the previous steps on the PC in Outlook and go back and tick the box to leave messages on the server, but now enter a number in the line below for 'Remove from server after ___ days'. I have mine set to 10 days, so for the 10 days after either my PC or iphone downloads an e-mail, it can still be downloaded by any other device with the right settings.

Checking e-mail with your iphone will now only show new messages.

Warning, if you ever use webmail to view your messages online, you won't be able to see messages older than 10 days (if they've been downloaded) because they won't exist on the server after that point. However, this is a safer option than leaving all of your life's e-mails sitting in cyberspace.

Hope it helps.

That's what I do with my normal Outlook account but you can't do that with the pop3 hotmail plug-in - a good idea to add the account to outlook via the normal route and change the advanced tab settings.
Although he idea of the plug-in is that it shows both accounts on the one Outlook screen without having to choose an account when you start Outlook.

 

[macpherson]

That's what I do with my normal Outlook account but you can't do that with the pop3 hotmail plug-in - a good idea to add the account to outlook via the normal route and change the advanced tab settings.
Although he idea of the plug-in is that it shows both accounts on the one Outlook screen without having to choose an account when you start Outlook.

Fair enough, I'm not familiar with the hotmail plug-in. I binned hotmail and gmail long ago because they just attracted spam. For only a small fee I now own and have hosted several of my own domain email addresses, receive zero spam, and can use both Outlook and webmail. Check this out, they're who I use.

 

[Gonzo]

i'd switch your gmail account from POP to IMAP for a start.

Cookie, how does that work and would it help with this problem?

 

[cookie]

Cookie, how does that work and would it help with this problem?

with multiple computers accessing the same account, it will keep them in synch.

mail read on your PC at home will appear read on the iphone. ditto deleted, and deleted by your pc's s mail rules in outlook, thus lowering the spam on the phone as long as the pc gets there first.

i use the system with gmail on my home computer, laptop and iphone and it works well for me

IMAP

 

[PaulXC]

Cookie, how does that work and would it help with this problem?

http://www.youtube.com/watch?v=uQ22euWXYog

Might help. I'm using IMAP on the Iphone, laptop and two desktops - works a treat.

Paul

 

[llotse]

I use imap on my laptop desktop and iPhone with googlemail, works a treat. Also use dopushmail.com which although not true push email like Blackberry, it does let you know when you have email waiting.

 

[Gonzo]

Thanks for all the help. Will be trying it all put this week.