Question about MS Word

[John Roberts]

I'm writing an illustrated account of my holidays, it started off as an email to a friend about one holiday but is now growing spectacularly in size, both in the word count and the number of photos. To enable me to email it in sections eventually I was thinking of writing the whole lot in Word and then breaking it up into chapters, and I'm just wondering if there is going to be a problem ahead with that. I'm reasonably confident that there won't, but after finishing it I would hate to find that I'd got it wrong and that I'd lose it forever in some mysterious way: these things happen, scars to prove it.

From where I'm sitting all I will need to do is open a new document by: FILE > NEW and then cut and paste the first chapter, words and pictures, on to it, and then repeat with each following chapter. Piece of piss, Boss. Or is it? Is it that simple?

Any observations welcome, thank you.

 

[sleepyOwl]

Pretty sure you could zip the file at the end to compress and then attach to your email (winzip or 7zip)
You can also use "wetransfer" which is free and sends the link to the receiver to download the document
(2GB transfer is free)
https://wetransfer.com/

 

[NeverRodeBefore]

Cutting and pasting is your best pal in word. I do it all the time.. Mostly with a couple of blocks of text I use over and over, but occasionally with pictures already in previous documents.

 

[John Roberts]

Pretty sure you could zip the file at the end to compress and then attach to your email (winzip or 7zip)
You can also use "wetransfer" which is free and sends the link to the receiver to download the document
(2GB transfer is free)
https://wetransfer.com/

Thanks, I've tried zipping it when it was a fair bit smaller than it is now, it reduced from 13,834KB all the way down to 13,821KB It did allow me to email it whereas I couldn't without zipping. Obviously I did it wrong, which shows you my level of competence/incompetence in such matters.

I have used wetransfer to share some informal wedding photos earlier this year, but I suspect that the recipient also needs wetransfer to see them, although I'm not at all sure of that, and also that it works for a limited time only.

I would be very happy to be corrected of course.

 

[John Roberts]

Cutting and pasting is your best pal in word. I do it all the time.. Mostly with a couple of blocks of text I use over and over, but occasionally with pictures already in previous documents.

Cutting and pasting... is there a limit on how many KBs I can do at one go? I'm thinking here of ... Umm, hard to say, but, say 15,000KB of words & pictures?

PS Metalurgist you say? Hmm, interesting, I might get in touch some day...

 

[wessie]

Why not share a dropbox/onedrive/etc folder with the recipient? Create individual segments in separate documents and save to the shared folder. If you want to share the travelogue with others in the future you can just give them access to the shared folder.
I would create the individual documents in my preferred application and then convert to a pdf as this is a pretty universal format that can be accessed by anyone with a free download on phone, tablet or PC.

 

[Deleted account 221212001]

Why not just save it as a PDF and then attach that to the email.

 

[John Roberts]

Two votes for PDF here, how do I do that, I've clicked: FILE > SAVE AS but that option isn't live if you see what I mean, where to now? Having said that, will I be able to revert back from this option if I'm not getting anywhere? Will the original WORD document still be available?

Will the photos still display in the same way as in WORD, that is, in the same place amidst the text and of the same size? Will the page content numbering be affected, ie will some of the text and relating photos be shuffled around. In a nutshell I suppose what I'm asking is whether the document still be the same in both formats in all but name?

 

[Deleted account 251212001]

Name it something a bit different for the pdf one, ‘save as’

You will have a spare old word copy then.

Key press Shortcut for copy and paste once highlighted any text to copy is Ctrl and C for copy and Ctrl v for paste

Dropbox could be a good way forward as suggested, you are emailing potentially big docs about here when if you use Dropbox etc you will load direct to a central area from where you can share the details and the recipient is just accessing the central data repository.

A pdf advantage is it is more usable and recipients don’t need to have Microsoft word in the same version.

Probably test concept on Dropbox before going gung ho?

 

[Big-G]

I use whatsapp which resizes photo's for you and you can send very quickly in a series of chats if too big at any time?

 

[adventuredon]

to get it to a pdf, go file>print>change printer to file/pdf format>print
It will ask for a location, choose one and go. It creates a PDF. Save to UB,Drop Box, Goggle drive etc.
If you can get the text into word, you can use a few options:
try a few
https://www.techrepublic.com/article/add-chapter-numbering-to-your-word-documents/ or a table of contents
https://shaunakelly.com/word/numbering/tableofcontents.html

Be sure to save your original in case this goes tits up...